Course Approval Procedure

Changes to any course at Texas Tech University with the exception of the description or the prerequisite must be submitted on an Application for Course Approval form.  This includes adding a new course, deleting an old or no longer needed course, as well as changing a course’s Texas CIP Code, teaching level, prefix, number, title, and contact hours.  In order for a course addition, deletion, and/or change to be approved by the Texas Higher Education Coordinating Board and then reflected in the catalog, the following procedures have been established: 

¢       A departmental representative fills out an Application for Course Approval form with the appropriate request and information on the course. (Please proofread carefully.)

¢       The chairperson of the department reviews the application and approves it by signing and dating the form.

¢       The application is forwarded to an associate dean for review by the department's college and is approved by signature and date.

Undergraduate applications are then sent to Sue Jones in Official Publications.

Graduate applications go to the Graduate School for review and approval prior to being sent to Sue Jones in Official Publications.

¢       If the application involves a graduate level course, it will go to the Graduate School for review and approval. It is then sent to Sue Jones in Official Publications.

¢       The Course Inventory Coordinator (Tess Barlow at Institutional Research Department) and Official Publications then review the course application, addressing any problems or concerns with the originating department.

¢       The application is then brought before the Academic Council meeting for review and recommendation to the Provost.  If approved, the form is then signed by the Senior Vice Provost.

¢       The approved application is returned to Tess Barlow (Institutional Research) who will enter the course information into TechSIS (Student Information System - Screen 125).

¢       Copies of the approved application are provided to the originating department, the originating college, Academic Facilities, and Official Publications. The original copy of the approved application will be maintained and filed in the Course Inventory Coordinator’s office.

¢       Institutional Research will submit the application information to the Texas Higher Education Coordinating Board which will reflect the information on the Inventory of Courses. 

¢       Official Publications will hold their copy of the application for the next edition of the appropriate catalog and after the catalog is printed, file the application for future reference.

¢       The course application information will then be reflected in forthcoming issues of the class schedules and/or catalogs.

¢      The originating department will begin teaching the course according to the application information.

With those procedures in place, all course information should be identical in the TechSIS, on the Coordinating Board’s Inventory of Courses, and in the class schedules and/or catalogs.

Course Inventory listing for each department is now available online at http://www.irim.ttu.edu/CourseInventory.htm   This online course inventory listing website requires eRaider account and password to access.

CONTACT INFORMATION:

Course Inventory Coordinator (Tess Barlow)
Department of Institutional Research and Information Management
Mail Stop 2017, (Admin. Bldg. Room 336).
Phone:  (806) 742-2080 ext. 382
Fax:  (806) 742-2106

Office of Official Publications (Sue Jones)
Mail Stop 2026
Phone: (806) 742-3677
Fax: (806) 742-1010